Track WhatsApp Group Message Activity with Airtable Database
Description
Categories
⚙️ Automation
Nodes Used
n8n-nodes-base.ifn8n-nodes-base.coden8n-nodes-base.noOpn8n-nodes-base.switchn8n-nodes-base.webhookn8n-nodes-base.airtablen8n-nodes-base.airtablen8n-nodes-base.stickyNoten8n-nodes-base.stickyNoten8n-nodes-base.stickyNote
PriceGratis
Views0
Last Updated11/28/2025
workflow.json
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"nodes": [
{
"id": "a144a8b6-9cf7-4716-9d90-404f06d0e674",
"name": "Nachricht?",
"type": "n8n-nodes-base.if",
"position": [
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"combinator": "and",
"conditions": [
{
"id": "e7070523-50ab-4562-835e-d29397ab9eed",
"operator": {
"name": "filter.operator.equals",
"type": "string",
"operation": "equals"
},
"leftValue": "={{ $json.body.messages[0].chat_id }}",
"rightValue": "[email protected]"
}
]
}
},
"typeVersion": 2.2
},
{
"id": "f18ad0b2-f720-485d-a049-f415b83ccee2",
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"parameters": {},
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{
"id": "0bac18d6-541c-4c55-ad26-e2d282320959",
"name": "Suche nach WA_ID",
"type": "n8n-nodes-base.airtable",
"position": [
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"parameters": {
"base": {
"__rl": true,
"mode": "list",
"value": "appREiqyOxTYwsigc",
"cachedResultUrl": "https://airtable.com/appREiqyOxTYwsigc",
"cachedResultName": "WhatsApp Engagement Database"
},
"table": {
"__rl": true,
"mode": "list",
"value": "tblIf7YbtyvUvDNm0",
"cachedResultUrl": "https://airtable.com/appREiqyOxTYwsigc/tblIf7YbtyvUvDNm0",
"cachedResultName": "Table 1"
},
"options": {},
"operation": "search",
"filterByFormula": "={WhatsApp_ID} = {{ $json.body.messages[0].from }}"
},
"typeVersion": 2.1,
"alwaysOutputData": true
},
{
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"name": "+1",
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"parameters": {
"jsCode": "var count = $input.first().json.Count; // Aktuellen Wert abrufen\ncount += 1; // Eine 1 dazuaddieren\n\nreturn { Count: count }; // Aktualisierten Wert zurückgeben"
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"typeVersion": 2
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{
"id": "a755791b-8288-48e6-9175-8beaeaa9ae12",
"name": "Airtable Update",
"type": "n8n-nodes-base.airtable",
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"parameters": {
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"__rl": true,
"mode": "list",
"value": "appREiqyOxTYwsigc",
"cachedResultUrl": "https://airtable.com/appREiqyOxTYwsigc",
"cachedResultName": "WhatsApp Engagement Database"
},
"table": {
"__rl": true,
"mode": "list",
"value": "tblIf7YbtyvUvDNm0",
"cachedResultUrl": "https://airtable.com/appREiqyOxTYwsigc/tblIf7YbtyvUvDNm0",
"cachedResultName": "Table 1"
},
"columns": {
"value": {
"Count": "={{ $json.Count }}",
"WhatsApp_ID": "={{ $('Webhook').item.json.body.messages[0].from }}",
"Last interaction": "={{ $now.format('yyyy.MM.dd') }}"
},
"schema": [
{
"id": "id",
"type": "string",
"display": true,
"removed": false,
"readOnly": true,
"required": false,
"displayName": "id",
"defaultMatch": true
},
{
"id": "WhatsApp_ID",
"type": "string",
"display": true,
"removed": false,
"readOnly": false,
"required": false,
"displayName": "WhatsApp_ID",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Count",
"type": "number",
"display": true,
"removed": false,
"readOnly": false,
"required": false,
"displayName": "Count",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Last interaction",
"type": "string",
"display": true,
"removed": false,
"readOnly": false,
"required": false,
"displayName": "Last interaction",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Raffle vouchers",
"type": "string",
"display": true,
"removed": false,
"readOnly": true,
"required": false,
"displayName": "Raffle vouchers",
"defaultMatch": false,
"canBeUsedToMatch": true
}
],
"mappingMode": "defineBelow",
"matchingColumns": [
"WhatsApp_ID"
],
"attemptToConvertTypes": false,
"convertFieldsToString": false
},
"options": {},
"operation": "update"
},
"typeVersion": 2.1
},
{
"id": "bdfafca3-f8c5-4aeb-b798-d436a7b0d350",
"name": "Webhook",
"type": "n8n-nodes-base.webhook",
"position": [
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],
"webhookId": "bf830497-e200-47da-a10e-8f710cd3c9f6",
"parameters": {
"path": "bf830497-e200-47da-a10e-8f710cd3c9f6",
"options": {},
"httpMethod": "POST"
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"typeVersion": 2
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{
"id": "fd632f42-dc44-4c83-8bf8-2d323dde3b19",
"name": "Sticky Note1",
"type": "n8n-nodes-base.stickyNote",
"position": [
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],
"parameters": {
"color": 4,
"width": 460,
"height": 500,
"content": "## Existing User (+1) \nAdds a +1 to the message count"
},
"typeVersion": 1
},
{
"id": "5304cedc-9da9-42d2-924f-bece2dbb1e0c",
"name": "Sticky Note2",
"type": "n8n-nodes-base.stickyNote",
"position": [
-460,
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],
"parameters": {
"width": 200,
"height": 500,
"content": "## Search for user \nLook up the right Airtable record via WhatsApp ID"
},
"typeVersion": 1
},
{
"id": "7913bb25-8722-4623-9ddf-56812e32503e",
"name": "Switch",
"type": "n8n-nodes-base.switch",
"position": [
-740,
60
],
"parameters": {
"rules": {
"values": [
{
"outputKey": "Text",
"conditions": {
"options": {
"version": 2,
"leftValue": "",
"caseSensitive": true,
"typeValidation": "strict"
},
"combinator": "and",
"conditions": [
{
"id": "a483b969-9bfa-440e-8ea6-5cbcb12e2efc",
"operator": {
"type": "string",
"operation": "exists",
"singleValue": true
},
"leftValue": "={{ $json.body.messages[0].text.body }}",
"rightValue": ""
}
]
},
"renameOutput": true
},
{
"outputKey": "Emoji reaction",
"conditions": {
"options": {
"version": 2,
"leftValue": "",
"caseSensitive": true,
"typeValidation": "strict"
},
"combinator": "and",
"conditions": [
{
"id": "8145efda-7dd8-4a13-a86a-e7d5e9fc4c36",
"operator": {
"type": "string",
"operation": "exists",
"singleValue": true
},
"leftValue": "={{ $json.body.messages[0].action.emoji }}",
"rightValue": ""
}
]
},
"renameOutput": true
},
{
"outputKey": "voice",
"conditions": {
"options": {
"version": 2,
"leftValue": "",
"caseSensitive": true,
"typeValidation": "strict"
},
"combinator": "and",
"conditions": [
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"operator": {
"name": "filter.operator.equals",
"type": "string",
"operation": "equals"
},
"leftValue": "={{ $json.body.messages[0].type }}",
"rightValue": "voice"
}
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"renameOutput": true
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{
"outputKey": "image",
"conditions": {
"options": {
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"combinator": "and",
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"operator": {
"name": "filter.operator.equals",
"type": "string",
"operation": "equals"
},
"leftValue": "={{ $json.body.messages[0].type }}",
"rightValue": "image"
}
]
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"options": {}
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"typeVersion": 3.2
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"type": "n8n-nodes-base.stickyNote",
"position": [
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],
"parameters": {
"color": 5,
"width": 160,
"height": 500,
"content": "## Text, emoji, voice, image? \nCheck if some of these messages are the ones mentioned."
},
"typeVersion": 1
},
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"name": "Sticky Note5",
"type": "n8n-nodes-base.stickyNote",
"position": [
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],
"parameters": {
"color": 6,
"width": 160,
"height": 500,
"content": "## Right group? \nChecks if the message was sent in the right group."
},
"typeVersion": 1
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"name": "Sticky Note",
"type": "n8n-nodes-base.stickyNote",
"position": [
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"parameters": {
"color": 7,
"width": 160,
"height": 500,
"content": "## Webhook from Whapi \nCatch the webhook from Whapi when the message is received"
},
"typeVersion": 1
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"id": "4b7c3dbf-8000-4c4a-acbc-2195570a0c5b",
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"type": "n8n-nodes-base.stickyNote",
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"parameters": {
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"content": "# Summary of the Workflow: WhatsApp Engagement Tracker\nYour n8n workflow is designed to track and encourage user engagement in a specific WhatsApp group—ideal for SaaS apps, weekly raffles, or gamification. Here’s a structured summary of each step:\n\n## 1. Webhook Reception\nNode: Webhook\n\nFunction: Receives incoming messages from Whapi (WhatsApp API) via webhook.\n\n## 2. Group Filter\nNode: IF (Nachricht?)\n\nFunction: Checks if the message is from the desired WhatsApp group (by comparing chat_id).\n\nRouting:\n\nYes: Proceeds to message type check\n\nNo: Ends workflow (No Operation)\n\n## 3. Message Type Check\nNode: Switch\n\nFunction: Determines if the message is a text, emoji reaction, voice message, or image.\n\nNote: All four types proceed to the next step.\n\n## 4. User Lookup in Airtable\nNode: Suche nach WA_ID\n\nFunction: Searches for the user in the Airtable database using the WhatsApp ID (from).\n\n## 5. Increment Counter\nNode: Code (+1)\n\nFunction: Retrieves the current engagement count (Count) for the user and increments it by 1.\n\n## 6. Airtable Update\nNode: Airtable Update\n\n## Function:\n\nUpdates the engagement counter (Count) in Airtable\n\nSets the “Last interaction” field to the current date\n\nUses WhatsApp ID as the key\n\n## Overall Goal\nThe workflow automatically counts every relevant user interaction (text, emoji, voice, image) in a specific WhatsApp group and stores it in an Airtable database. This allows you to measure engagement and, for example, automatically run weekly raffles or reward the most active users.\n\n## Benefits\nAutomated Tracking: No manual evaluation required\n\nFlexible Expansion: Easily adaptable for new actions, groups, or reward systems\n\nData for Gamification: Encourages engagement through transparency and rewards\n\nTip:\nYou can easily expand this workflow for new message types, additional groups, or extra actions (e.g., auto-notifications for winners).\n"
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"pinData": {},
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"+1": {
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[
{
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"Switch": {
"main": [
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{
"node": "Suche nach WA_ID",
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[
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"node": "Suche nach WA_ID",
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[
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"node": "Suche nach WA_ID",
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"node": "Suche nach WA_ID",
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"Webhook": {
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"node": "Nachricht?",
"type": "main",
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"Nachricht?": {
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{
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"type": "main",
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[
{
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"type": "main",
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]
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"Suche nach WA_ID": {
"main": [
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{
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"type": "main",
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