Sync New CentralStationCRM Contacts to Rapidmail with Slack Approval
Description
Categories
⚙️ Automation
Nodes Used
n8n-nodes-base.ifn8n-nodes-base.ifn8n-nodes-base.noOpn8n-nodes-base.slackn8n-nodes-base.stickyNoten8n-nodes-base.stickyNoten8n-nodes-base.stickyNoten8n-nodes-base.stickyNoten8n-nodes-base.stickyNoten8n-nodes-base.stickyNote
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Last Updated11/28/2025
workflow.json
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"meta": {
"instanceId": "68ab8a7bd891eafb85f915471f38591da0135936f93fdf7e27d0ebea24fea950"
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"name": "Sync New CentralStationCRM Contacts to Rapidmail with Slack Approval",
"tags": [],
"nodes": [
{
"id": "2554daa2-472b-4b11-a085-f41099a04c44",
"name": "Sticky Note1",
"type": "n8n-nodes-base.stickyNote",
"position": [
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"parameters": {
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"content": "\n# Sync New CentralStationCRM Contacts to Rapidmail with Slack Approval\n\n\nIn this workflow, you write newly created persons in the CRM to a newsletter list. There is also a built-in query via Slack.\n\n* The workflow is triggered daily at 5 pm (customizable)\n* the people created in the CRM on this day are queried\n* the persons are checked for the “Newsletter” tag\n* if the tag is present, the person is written to a Rapidmail list\n* if not, Slack is asked whether the tag should be assigned\n* if yes, the tag is assigned and the person is written to the Rapidmail list\n\n*To edit the nodes: Just double click!*\n\n*At the very end: Set the workflow switch to “Active ”*."
},
"typeVersion": 1
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"name": "Sticky Note2",
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"position": [
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"parameters": {
"color": 7,
"width": 420,
"height": 900,
"content": "## 1. set up CentralStationCRM API Key\n* log in to CentralStationCRM\n* click on the gear wheel in the top right corner\n\n\n\n* click \"Create API key\" on the right-hand side\n* enter \"Description\" (e.g. n8n Test)\n* save\n* save the API key! The key cannot be called up again and is required for step 2."
},
"typeVersion": 1
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{
"id": "82d0791a-06e9-4290-8761-41843b1baf9c",
"name": "Sticky Note",
"type": "n8n-nodes-base.stickyNote",
"position": [
1460,
280
],
"parameters": {
"color": 7,
"width": 220,
"height": 620,
"content": "## 3. set up Schedule Trigger\n* set the desired frequency of the check for “Trigger Interval” and “Days between Triggers”\n\n\n\n\n\n\n\n\n\n\n\n"
},
"typeVersion": 1
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{
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"name": "Sticky Note8",
"type": "n8n-nodes-base.stickyNote",
"position": [
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"parameters": {
"color": 7,
"width": 440,
"height": 900,
"content": "## 2. set up CentralStationCRM n8n credentials\n\n\n\nImportant:\n* select Header Auth as credential type\n* assign X-apikey as name\n* enter the CentralStationCRM API key under \"Value\""
},
"typeVersion": 1
},
{
"id": "e97f9fc6-aea9-4338-8fff-8808c6da845d",
"name": "Sticky Note9",
"type": "n8n-nodes-base.stickyNote",
"position": [
0,
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],
"parameters": {
"width": 460,
"height": 260,
"content": "## Tools in this workflow\n* [CentralStationCRM](https://centralstationcrm.de), the simple and intuitive CRM for small teams. [Here is our API documentation](https://api.centralstationcrm.net/api-docs/index.html).\n* [Slack](https://slack.com/intl/de-de), brings people and information together\n* [Rapidmail](https://rapidmail.de), the simply good newsletter software"
},
"typeVersion": 1
},
{
"id": "7d0a24d7-ec4c-4ef6-bbc9-0ef06e9df75d",
"name": "Sticky Note10",
"type": "n8n-nodes-base.stickyNote",
"position": [
1740,
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],
"parameters": {
"color": 7,
"height": 620,
"content": "## 4. set up new people/ day\n\n* select Header Auth created in step 2\n"
},
"typeVersion": 1
},
{
"id": "73f5ec89-44ef-4a66-95ae-db8b7132a5c2",
"name": "Sticky Note3",
"type": "n8n-nodes-base.stickyNote",
"position": [
2240,
280
],
"parameters": {
"color": 7,
"width": 260,
"height": 620,
"content": "## 5. set up Slack\n\n\n* User (By Username): Enter @SlackUsername\n* Customize text under \"Message\" if necessary. Make sure that the JSON code is not changed."
},
"typeVersion": 1
},
{
"id": "d7532ad9-3d99-46d0-92bd-b72954fc52bd",
"name": "Sticky Note4",
"type": "n8n-nodes-base.stickyNote",
"position": [
2720,
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],
"parameters": {
"color": 7,
"width": 300,
"height": 620,
"content": "## 6. set up \"Newsletter\" tag Node\n\n* Select Header Auth created under 2"
},
"typeVersion": 1
},
{
"id": "6a8f6aae-20e4-42a7-a48c-065786a761f2",
"name": "Sticky Note5",
"type": "n8n-nodes-base.stickyNote",
"position": [
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"parameters": {
"color": 7,
"width": 420,
"height": 940,
"content": "## 7. set up Rapidmail\n* log in to Rapidmail\n* select \"API\" from the menu\n* click \"Create new API access\"\n* enter description and save\n\n* copy user name and key\n\n* double-click the Rapidmail node in the workflow\n* leave the URL to https://apiv3.emailsys.net/v1/recipients\n* create new Basic Auth Credential\n\n* enter user name and key and save\n* switch to the recipient list in Rapidmail\n* copy the list ID (the number after ?recipientlist_id=) from the URL\n* insert list ID in the JSON code in the n8n node, replace the Placeholder ENTER-RAPIDMAIL-LIST-ID"
},
"typeVersion": 1
},
{
"id": "6a448ff0-4471-4518-a65f-77793c113d5e",
"name": "Workflow triggers daily at 5PM",
"type": "n8n-nodes-base.scheduleTrigger",
"position": [
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],
"parameters": {
"rule": {
"interval": [
{
"triggerAtHour": 17
}
]
}
},
"typeVersion": 1.2
},
{
"id": "06c21060-8716-4ad3-8322-a266921d6266",
"name": "Does a person have a \"Newsletter\" tag?",
"type": "n8n-nodes-base.if",
"position": [
2060,
660
],
"parameters": {
"options": {},
"conditions": {
"options": {
"version": 2,
"leftValue": "",
"caseSensitive": true,
"typeValidation": "loose"
},
"combinator": "or",
"conditions": [
{
"id": "4b075c94-c553-4dee-a4f0-d0f501982c53",
"operator": {
"type": "string",
"operation": "contains"
},
"leftValue": "={{ $json.person.tags }}",
"rightValue": "\"Newsletter\""
}
]
},
"looseTypeValidation": true
},
"typeVersion": 2.2
},
{
"id": "26b86935-fdf9-408e-9bc5-21d90b288f2a",
"name": "Get new people per day from CentralStationCRM",
"type": "n8n-nodes-base.httpRequest",
"position": [
1800,
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],
"parameters": {
"url": "https://api.centralstationcrm.net/api/people",
"options": {},
"jsonQuery": "={\"filter\" : {\"created_at\": {\"larger_than\": \"{{ new Date().beginningOf('day') }}\"}},\n\"includes\" : \"tags addrs companies emails\"}",
"sendQuery": true,
"sendHeaders": true,
"specifyQuery": "json",
"authentication": "genericCredentialType",
"genericAuthType": "httpHeaderAuth",
"headerParameters": {
"parameters": [
{
"name": "accept",
"value": "application/json"
}
]
}
},
"credentials": {
"httpHeaderAuth": {
"id": "pqUNcvQBnqpxmMAD",
"name": "Header Auth CSCRM test16"
}
},
"typeVersion": 4.2
},
{
"id": "dfa74ddb-d737-4aaa-85f7-057feae4b7c2",
"name": "ask in Slack: add \"Newsletter\" tag?",
"type": "n8n-nodes-base.slack",
"position": [
2320,
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],
"webhookId": "b3074b49-edc1-4fc4-95a8-ad3b44dc06f2",
"parameters": {
"user": {
"__rl": true,
"mode": "username",
"value": "@Christian"
},
"message": "=Hey! \n\nWould you like to add\n\n{{ $('Get new people per day from CentralStationCRM').item.json.person.first_name }} {{ $('Get new people per day from CentralStationCRM').item.json.person.name }}\n\nto your Newsletter?",
"options": {},
"operation": "sendAndWait",
"authentication": "oAuth2",
"approvalOptions": {
"values": {
"approvalType": "double",
"approveLabel": "Ja",
"disapproveLabel": "Nein"
}
}
},
"credentials": {
"slackOAuth2Api": {
"id": "5zdDeP9mj00DoND3",
"name": "Slack account 2"
}
},
"typeVersion": 2.3
},
{
"id": "b538acb5-0aec-466a-8628-15cd426931e6",
"name": "Did the user click the \"Yes\" button?",
"type": "n8n-nodes-base.if",
"position": [
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],
"parameters": {
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"conditions": {
"options": {
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"leftValue": "",
"caseSensitive": true,
"typeValidation": "loose"
},
"combinator": "and",
"conditions": [
{
"id": "46a4026a-17ef-4db0-92c5-3e2d9b333565",
"operator": {
"name": "filter.operator.equals",
"type": "string",
"operation": "equals"
},
"leftValue": "={{ $json.data.approved }}",
"rightValue": "true"
}
]
},
"looseTypeValidation": true
},
"typeVersion": 2.2
},
{
"id": "a7eb00a7-2b13-48cd-af60-4d3261c28c8b",
"name": "end Workflow",
"type": "n8n-nodes-base.noOp",
"position": [
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"parameters": {},
"typeVersion": 1
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{
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"name": "give person a \"Newsletter\" tag",
"type": "n8n-nodes-base.httpRequest",
"position": [
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"parameters": {
"url": "=https://api.centralstationcrm.net/api/people/{{ $('Does a person have a \"Newsletter\" tag?').item.json.person.id }}/tags",
"method": "POST",
"options": {
"response": {
"response": {
"responseFormat": "text"
}
}
},
"jsonBody": "{\n \"tag\": {\n \"name\": \"Newsletter\"}\n}",
"sendBody": true,
"sendHeaders": true,
"specifyBody": "=json",
"authentication": "genericCredentialType",
"bodyParameters": {
"parameters": [
{}
]
},
"genericAuthType": "httpHeaderAuth",
"headerParameters": {
"parameters": [
{
"name": "accept",
"value": "application/json"
},
{
"name": "Content-Type",
"value": "application/json"
}
]
}
},
"credentials": {
"httpHeaderAuth": {
"id": "pqUNcvQBnqpxmMAD",
"name": "Header Auth CSCRM test16"
}
},
"typeVersion": 4.2
},
{
"id": "1247d9f4-5524-4333-acce-1404fb336966",
"name": "Write person to Rapidmail list",
"type": "n8n-nodes-base.httpRequest",
"position": [
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],
"parameters": {
"url": "https://apiv3.emailsys.net/v1/recipients",
"method": "POST",
"options": {},
"jsonBody": "={\n\"status\": \"active\",\n\"recipientlist_id\": ENTER-RAPIDMAIL-LIST-ID,\n\"email\": \"{{ $json.person.emails[0].name }}\",\n\"firstname\": \"{{ $json.person.first_name }}\",\n \"lastname\": \"{{ $json.person.name }}\"\n}",
"sendBody": true,
"sendHeaders": true,
"specifyBody": "json",
"authentication": "genericCredentialType",
"genericAuthType": "httpBasicAuth",
"headerParameters": {
"parameters": [
{
"name": "Content-Type",
"value": "application/json"
},
{
"name": "Accept",
"value": "application/json"
}
]
}
},
"credentials": {
"httpBasicAuth": {
"id": "KQ2iia1wATkcAOK6",
"name": "Christian Rapidmail"
},
"httpHeaderAuth": {
"id": "pqUNcvQBnqpxmMAD",
"name": "Header Auth CSCRM test16"
}
},
"typeVersion": 4.2
}
],
"active": false,
"pinData": {},
"settings": {
"executionOrder": "v1"
},
"versionId": "9e0ee432-5ede-429f-9b08-3bbee620c6c9",
"connections": {
"Workflow triggers daily at 5AM": {
"main": [
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{
"node": "Get new people per day from CentralStationCRM",
"type": "main",
"index": 0
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},
"give person a \"Newsletter\" tag": {
"main": [
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{
"node": "Write person to Rapidmail list",
"type": "main",
"index": 0
}
]
]
},
"ask in Slack: add \"Newsletter\" tag?": {
"main": [
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{
"node": "Did the user click the \"Yes\" button?",
"type": "main",
"index": 0
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},
"Did the user click the \"Yes\" button?": {
"main": [
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"node": "give person a \"Newsletter\" tag",
"type": "main",
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],
[
{
"node": "end Workflow",
"type": "main",
"index": 0
}
]
]
},
"Does a person have a \"Newsletter\" tag?": {
"main": [
[
{
"node": "Write person to Rapidmail list",
"type": "main",
"index": 0
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"type": "main",
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"type": "main",
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}